Advanced Diary Online Help Prev Page Next Page
General Information
About Advanced Diary
Features Overview
Installation and system requirements
How to upgrade old versons of Advanced Diary
Interface types and colors
Multilanguage interface
Information about updates
Working with Advanced Diary
Portable mode
Working with folders
Working with records
Multimedia Diary
Attached Files
Manage attachments
Working with Categories
Working with text
Spell-checking and autocorrection
Working with diary templates
How to send an entry by email
How to work with stickers
Advanced Diary - Print
Creating and editing print templates
Previewing and printing report
Program's options
Keyboard Shortcuts
General options
Additional options
Backup options
Text Editor options
Fonts options
Working with databases
Database manager
Search in database
How to protect your information by password
Working with Dropbox
Working with Google Drive
Working with OneDrive
Working in a network
Network features overview
Server installation
Connection to a server
Managing users
Assigning entries
Server database maintenance
Copyright and License
Copyright and License
How to order Advanced Diary
Limitations of evaluation version
Technical Support
Technical Support


  Assigning entries

When you are working with network database, you can create public and private records, or assign records to particular users. This will help to effective exchange data between team members. Also you can even use Advanced Diary as a family journal: family members can create private or public entries, and share data with selected members.
To set up access to any entry or folder in Advanced Diary, select it in the documents tree and click the "Records - Access" main menu item:


You can choose Private, Public, or Selected Users access type.
Private - entry will be available to you only;

Public - entry will be available to all users;
Selected users - entries will be available only to selected users. When you click this menu item, users selection window will be opened:




Here you can choose which users will have access to your entry.


Also you can set up access to a selected entry in the main window below the diary text:



Note: administrator rights override all restrictions. Database administrator can access to all users entries.


By clicking the "Records - Information" you can get summary information about selected entry or folder: who has created and modified this entry, date of creation and modification etc.



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